2019 Wind Ensemble Tour – Passports

ATTENTION: Students and potential chaperones attending the Wind Ensemble Tour in Rome, Italy – April 6-13, 2019:

In order to participate in this tour, you must have a passport that is valid until at least October 14, 2019.

If you are a U.S. citizen you MUST leave and enter the U.S. as a citizen; i.e., even if you are a citizen of another country, you can not legally use your foreign passport to pass through U.S. immigration.

If your passport expires on or after October 14, 2019, please click on the link below to submit a scan of your passport. The travel agent requires this scan, in order to book the flights for you:


If your passport expires before October 14, 2019, please follow the instructions below to renew your passport, or to obtain a new one.

First-Time Passports OR Replacement Passports for applicants who were under age 16 at the time their last passport was issued:

Step 1: Start Early – Gather Documents

Apply for your passport several months before your trip. First-time applicants, minors, and applicants who were under age 16 at the time their last passport was issued must submit their passport application at an authorized Acceptance Facility (see below). The U.S. State Department website explains what you’ll need to bring with you. Here is a summary of the documents you will need:

  1. Application forms (unsigned)
  2. Proof of identity document and a photocopy of the front and back
  3. Acceptable forms of identification include an existing passport, naturalization certificate, driver’s license, military ID card or other current government-issued ID. A photocopy of the identity documents also must accompany the passport application.
  4. Proof of U.S. Citizenship:
  • Birth Certificate showing birth in the US – This must be an original or certified copy of the long-form certificate showing your parents names, issued by the municipality in which you were born. Hospital-issued birth certificates are not accepted. You can acquire a certified copy of your birth certificate from the Office of Vital Statistics in the location of your birth or through VitalChek.com
  • Previous US Passport – Both valid and expired passports may be used. If your appearance has changed significantly since your passport was issued, you may need to submit a different form of proof of US citizenship.
  • US Naturalization Certificate – Original or certified copy.
  • Consular Record of Birth Abroad – If you were born overseas to a US parent, you can submit an original Consular Record of Birth Abroad (Form FS-240) or Certification of Report of Birth (Form DS-1350).

     5. Passport fees – LINK to current fees


Step 2: Prepare Your Application Package

  1. Visit the U.S. Department of State website to learn how to apply for a passport and what documents you need.
  2. Complete your Form DS-11 Application for U.S. Passport on the State Department website.
  3. Print your completed application.
  4. DO NOT SIGN YOUR APPLICATION. Your signature must be witnessed by a representative of the Acceptance Facility where you submit your application.
  5. Have a passport photo taken.
    NOTE: Many drug stores (Rite Aid, CVS) and Passport Service offices can take your photo. If you plan to have your photo taken at the time of your passport application, call or check the site’s website before your appointment, to confirm whether or not your Passport Service office takes photos.
  6. Photocopy your proof of identity and U.S. Citizenship documents.
  7. Calculate your fees – LINK to current fees
  8. Call or check the website of your Acceptance Facility, to learn what forms of payment they accept for their fees.
  9. Prepare payment for State Department fees. State Department fees are mailed with your application. You can pay with a personal, certified, cashier’s, traveler’s check, or money order, payable to “U.S. Department of State.”


Step 3: Find a Passport Application Acceptance Facility – 2 Suggestions:

  1. The Santa Monica City Clerk’s Office is an authorized United States Passport Acceptance Facility. This is an especially convenient location for Samohi Students. The City Clerk’s Office is located inside City Hall, 1685 Main St, Santa Monica. Passport Service hours are BY APPOINTMENT ONLY. Click on the link below for more information:

Santa Monica City Clerk – Passport Acceptance Facility

  1. United States Post Offices have set hours for passport services. MANY REQUIRE AN APPOINTMENT. Use the “Find USPS Locations” tool to find the nearest Post Office offering passport services. Here are the instructions:
  • Go to: Find USPS Locations
  • Select Passports from Location Types.
  • Enter a ZIP Code™ or address.
  • Select a mileage range.
  • Click Refine search to select services such as walk-in, appointment, or photos.
  • Click “Search.”


Special Requirements:  Passports for Minors Under 16

Passport applications for children under 16 have special requirements:

  • Both parents/guardians must authorize the issuance of a child’s passport. The best way to give consent is for both parents/guardians to go with the child when applying.
  • Children need evidence of citizenship.
  • Parents/guardians need proof of parental relationship.
  • NOTE: Children’s passports are valid for only 5 years.
  • Click here for the U.S. State Department instructions on how to apply for a passport for children under 16:  Apply for a Passport – Children Under 16 

Feb. 6 Bands at the Broad Silent Auction

Our 6th annual BANDS AT THE BROAD fundraiser is TOMORROW, on Tuesday, February 6, 2018. Tickets available at the door, or CLICK HERE TO BUY ADVANCE TICKETS

Please bring School ID to the Box Office

Check out some of the fabulous offerings at our


  • Up to 4 consecutive nights in a Pioneertown Desert Cottage, nestled against a rock mountain about 20 minutes away from Joshua Tree National Park
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  • Dodgers Tickets – 2 loge level Dodger tickets with preferred parking!
  • Signed Movie Posters – The Drop (James Gandolfini’s last film) poster signed by author Dennis Lehane, and posters signed by the casts of Suicide Squad, Storks, and Ninjago!
  • 3 Hours Private Tutoring at 310Tutors on Wilshire Blvd – All subjects offered except Latin and economics.
  • Youth Guitar Lessons at Boulevard Music – (For ages 9-14) 8 weeks of group sessions, including some of those current songs they can’t wait to play!
  • Birthday party at Santa Monica Playhouse – up to 10 kids!
  • Dinner and Drinks for Two at Felix Trattoria in Venice, named “The Best New Restaurant in America” 2017 by Esquire Magazine.
  • $100 Gift Certificate to Local Kitchen + Wine Bar on Ocean Park Blvd.
  • Custom-Made Cake – $200 value!
  • Sea Glass Necklace by local artist Annie O’Roarke of Pali Bay Sea Glass – Natural Zircon necklace with Peruvian Opal highlights featuring a lovely sea foam piece of Pacific Ocean Beach Glass
  • Hand-Made Ceramics by local artist Liz Comay of Comay Studios Ceramics – Serving plate with carved rim and 4 shades of brown glaze; bowl with a double-edged decorative rim and 4 shades of brown glaze.
  • Custom-Made Orthotic Devices from The Santa Monica Podiatry Group – Everyone can benefit from these custom-made orthotic devices in your shoes (dress or athletic) to help give your feet the exact support that they need.
  • Acupuncture Session with Dr. Bon H. Cho, L.Ac.
  • Circuit Training Fitness Classes at Circuit Works in Santa Monica – 2 weeks free
  • Private Gyrotonic Session at Movement Center LA – one 60-minute session
  • Haircut and Blow Dry at Salon D5 on Lincoln Blvd
  • Artisan Silk Scarf from the world-famous L’Atelier de Soierie workshop in Lyon. 100% silk, made in France.

Samohi Band Students Free Tix to B@B

An Invitation from Mr. McKeown:
Band Students,
I hope you will join us as my guest at the 6th annual “Bands at the Broad” benefit concert on Tuesday, February 6th. The concert supports our Concert Band Tour Scholarship Fund.
All current Samohi Band students may enter without purchasing a ticket. Just show your Samohi ID at the Box Office.
This event is a remarkable opportunity for Samohi Band families to enjoy a relatively low-cost performance at The Broad Stage, a state-of-the-art facility housed within a striking, modern architectural landmark.
This year’s concert celebrates the 100th anniversary of the birth of Leonard Bernstein, featuring some of his best-loved works. The performance also includes portions of the symphonic suite El Olimpo de los Dioses (Gods of Olympus) by Óscar Navarro.
Desserts and beverages are served during Intermission, giving this event a festive “date night” atmosphere. I hope to see you there!
– Mr. McKeown
Bands at the Broad benefit concert
7:00 pm Tuesday, February 6, 2018
The Broad Stage – 1310 11th Street, Santa Monica
General Admission $25 adult | $15 youth/student
Tickets available at the door.
For advance tickets CLICK HERE:  Bands at the Broad Ticket Order Form

Wind Symphony Calendar Update

IMPORTANT:  The dates of the Samohi Wind Symphony California Performance Tour have changed. The tour will now take place from

March 8 – 11, 2018

If you or your student is in the Period 2 Wind Symphony class, please make note of the change. In the coming weeks, Mr. McKeown will discuss the details of the tour with Wind Symphony students and families.

Link to:  Samohi Band Online Calendar

Link to:  Printable One-Page Calendar

Pack Your Bags!

For Wind Ensemble Students & Parents:

It’s time to back your bags and get ready to go to Washington, DC!! Please see the attached packing list for the required and suggested items to bring on the trip.
*Required for students who will be taking any prescribed medication during the tour.
Tuesday, April 11th
9:30am  All students drop off their luggage to the choir room.
10:00am – 1:00pm  Full Band Rehearsal in the Band Room
1:00pm – All students bubble wrap instruments to load onto the truck.
2:00pm – Dismissal – all luggage and wrapped instruments will be left in the locked truck at school.
Wednesday, April 12th
4:45am!!  Arrive at Samohi Michigan Gate.  Bring your carry-on/personal items only (backpack/purse etc.)
Make sure to bring your Government-issued  ID and/or Student ID card, food or money for the airport and flight**, and any medications you will be taking, along with the signed medication form.
Board busses
5:15am  Busses and Luggage truck departs SaMo for LAX
Another updated itinerary will be coming from World Projects shortly.  We’ll send it out as soon as we get it.
To stay updated with our group texts while we are on tour, sign up for the Remind text updates by texting 810-10 with the message: @samowe.
Looking forward to a great tour!
GO SaMo!
**Please note that United Airlines does not accept cash for in-flight purchases such as in-flight wifi, snack boxes, etc. United flight attendants accept debit cards with Visa or MasterCard logos on them, and all types of credit cards.

Questions about packing? Email Tour Coordinator Mudita Bahadur